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Board Meeting Highlights - November 12, 2019
Board Meeting Highlights - November 12, 2019
Tracy Smith
Monday, November 18, 2019


           Cynthia Evers, Board President*****************************Tracy Smith, Superintendent

Employees of the Month Honored: Chris Helmer and Dan Hetzer

Chris Helmer works as a student support aide at Madrone Elementary School.  Mr. Helmer is being recognized for being a positive role model to children.  In his position as an instructional aide, he has a calm, friendly demeanor and is able to keep kids on task and feeling successful.  He communicates well with kids and is kind, patient, nurturing, and dedicated.

Dan Hetzer as a dedicated music teacher at multiple sites—Madrone, Binkley, Whited, and Austin Creek.  He is enthusiastic about helping kids learn to play instruments and understand music.   He has a desire to connect with systems in place at the various school sites.  Dan is a reflective, responsive, and collaborative leader.  He is a positive voice for the music department and builds important partnerships all in the best interest of student success

School Spotlight: Madrone

Mrs. Lisa Christopherson, Madrone Principal, discussed instructional highlights from Madrone. One of the school’s key instructional practices is the use of Number Talks for teaching mathematical concepts.  Number Talks in classrooms are a prime example of the best instructional practices outlined in the Center for Educational Leadership 5D rubric:  Engagement. All students work with these math practices which develop critical problem solvers.   A video of Madrone teachers teaching number talks was presented.

Additionally, Mrs. Christopherson discussed the school’s positive culture. The school community has built a strong sense of team creating a caring and inclusive community for students and adults alike. Madrone promotes kindness, resiliency, diversity, and trust.


Transportation Report

Sandi Pettey, Transportation Supervisor, gave an annual report on the district’s transportation services. The department operates three big bus routes. The district continues to have a shortage of drivers to cover the need for transporting our students to and from school and are not able to accommodate all requests for field trips.  An application for Bay Area Clean-Air bus replacement grant has once again been submitted to replace three of the older buses with three new electric buses.  Did you know? There is no fee for home to school transportation.

State Testing Results

Each school year students take the Smarter Balanced Assessment Consortium (SBAC), as the state measure for academic performance. The California Science Test, CAST, is given only to 5th and 8th grade students in our district.  The Board reviewed charts showing information on how our district performed in the areas of Math and English Language Arts.  The Science results are not being released until December as this is the first year of receiving Science results officially. The charts showed how the state, county, district, and each school performed for all students.  The information was broken out for significant subgroups. The district outperformed the state and county in all areas for all students and each subgroup with the exception of English Learners.   Results can be reviewed here.


Potential Reconfiguration of Rincon Valley Charter School and Spring Creek Matanzas.

Dr. Tracy Smith gave an update on the possible reconfiguration of RVCS and Spring Creek Matanzas campuses.  The district has been gathering input from all stakeholders and as a result have been given insight on what other reconfiguration options the district might consider.  At this time, four options are being considered.  Fiscal, facility, and academic impact for each option will be explored.

The timeline to gather additional input has been extended. A reconfiguration discussion will be held on December 10, 4:00-6:30 prior to the regular board meeting, which will begin at 7:00 p.m.  The Board will consider a decision at the January 14th board meeting.  Should the Board make a decision that involves reconfiguring any of the campuses, a new subcommittee will be established to make a detailed plan for a 2-3 year transition.  Additional information and an expanded FAQ document can be found at

Facilities Update:

The Board approved an agreement with the Rincon Valley Little League to add backstops and field improvements at Village and Binkley campuses.

The district has a variety of facilities needs. The following projects were approved for bidding.

·       Austin Creek Landscaping Improvements, Phase I and II

·       Sequoia Window Replacement Project,

·       Village/District Office parking lot resurfacing

·       Madrone Site Improvements (to go to bid after DSA approval)

·       Spring Creek and Village Roof Rehabilitation

·       Austin Creek Gutter Replacement

These bids will be brought back to the board one by one to be considered in the overall expenses of the district.


Next Board Meeting: Tuesday, December 10th

4:00-6:30pm Board Workshop: Reconfiguration Discussion

7:00pm: Open Session