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Board Meeting Highlights
Board Meeting Highlights
Tracy Smith
Saturday, December 21, 2019


Cynthia Evers, Board President*****************************Tracy Smith, Superintendent

Employees of the Month Honored: Congratulations to Shelly Ramirez and Deborah Mok

Shelly Ramirez works as an instructional assistant and noontime supervisor at Spring Creek and is being recognized for her hard work ethic and heartfelt dedication to the Spring Creek staff and students.  In addition to being a stellar noon duty supervisor and kindergarten aide, she works in several other kindergarten classes where she supports the most vulnerable students.  Spring Creek feels supported by Shelly as she is always open and available to do whatever is needed.

Deborah Mok works as an Adapted Physical Education Teacher for the Rincon Valley Partnership supporting students in preschool through 6th grade.  She has a desire to see all students learn and is caring, ethical, and flexible.  Deb is helping to pilot two programs designed to support students not just with their gross motor development, but in their overall mind/body connection.  She provides support and guidance to everyone she interacts with and has a high level of personal integrity and always follows through on her commitments.

Student Services Report

Attendance- Office Clerks and Counselors are continuing to monitor student attendance, in addition to providing information to our community on the importance of students being at school every day and on time.  Information has gone out to parents through site newsletters and Facebook. 

Wellness- The Wellness Council has met a few times this school year and is working on a Wellness Plan that will come to the Board for review before being added to the existing Wellness Board Policy BP/AR 5030.  The Council is also working on expanding the Smart Snack list and including creative ideas on how to have the snacks on the list be more appealing to students. 

As an extension of Wellness and Safety, all classified staff were trained in CPR and First Aid before school started in August and certificated staff were offered a training on November 16th. 

Social-Emotional Learning- The District is continuing to support the Kimochis program, Zones of Regulation and Restorative Practices as social-emotional learning tools.  An overview of all 3 programs was provided on a BuyBack Day before the start of the 19/20 school year.  All preschool and kindergarten teachers have the full Kimochis kit and have been trained on how to teach the Kimochis program.  First grade teachers have received some training in Kimochis and will be getting complete kits this year.  This year, we moved from an outside vendor providing training on Restorative Practices, to having two of our counselors taking the lead and providing trainings.  This has provided us with the ability to modify and adjust trainings to meet the unique needs of our district staff.  At the beginning of the school year, each school site received a copy of the Zones of Regulation program, as a resource, following the training that was provided for all teachers. 

Behavior/Discipline- The principals have participated in trainings on behaviors that are eligible for suspension and “other means of correction.”  A subgroup of the Behavior Committee has worked hard this year to modify forms and steps in the process of identifying a need and getting support in place.  The full Behavior Committee will meet in January to review the work of the subgroup and prepare a roll-out plan. 

MTSS (Multi-tiered Systems of Support) – The district continues the work on a more complete, coherent MTSS process. We met with a group of teachers and support coordinators in September to look at “what do we have?”, “what do we need?” and “what questions do we have?” for each of the 3 tiers of support.  The Support Tiers that we looked at are Universal, Supplemental and Intensive.  The next step is to come back together and work through each tier of support to ensure that all sites have access to tools at each level.

Demographic Study

Presented in this Demographic Study is an analysis of recent historical enrollment trends, a review of the major factors at work that influence enrollments, District enrollment projections for the ten-year period 2020-21 through 2029-30 and school projections for the five-year period 2020-21 through 2024-25. The report confirms an overall trend toward declining enrollment district-wide for the next five to ten year period. The district will use these projections to guide its budget and decision making processes.

Potential Reconfiguration of Rincon Valley Charter School and Spring Creek Matanzas.

The board reviewed updated information on the four options for reconfiguration that are being considered. The board identified a list of criteria from which they will use to make a decision. Trustees also created a list of information that they would like to have for the next board meeting.  The Board will consider a decision at the January 14th board meeting.  Should the Board make a decision that involves reconfiguring any of the campuses, a new subcommittee will be established to make a detailed plan for a 2-3 year transition. 

Interim Budget:

The first interim budget typically contains significant changes from the original budget which was presented in June.  The first interim budget also adjusts for current staffing, insurance rates, changes in revenues and other factors that may have been unknown when the original budget was developed. 

Dr. Joe Pandolfo summarized his report.  This report has a lot of revisions in it.  Based on reasonable assumptions, the multi-year projection demonstrates the District’s fund balance will decrease dramatically over the next two years if no further action is taken to reduce expenditures.  State retirement rates continue to climb and the toughest thing the district deals with is declining enrollment.


RVUSD enrollment projections were presented.  If enrollment had remained steady since 2014, we would have $3.8 mil more in our budget.  Our state does not fund us enough for students compared to other states.  California also has a higher cost of living.


In an effort to educate our community on the state of the district budget, the district will be working on budget presentations for January and February.


Next Board Meeting: Tuesday, January 14, 2020

6:00pm: Open Session